Heritage Sankara is an apartment society, which like any apartment society, had its unique challenges in accounting and finances. Heritage Sankara was using rudimentary systems like accounting notebooks, physical invoices, vouchers, purchase orders etc; due to the lack of efficient accounting tools the following challenges were being faced:
3. All documents such as Bills, invoices, expense reports were all managed offline (hard copy paper) increasing the chances of destruction, data and information loss.
To tackle the current scenario Heritage Sankara owners association implemented TheHouseMonk apartment management solution and to streamline the operations there were a few norms were agreed upon, one of which was mandatory online payment of maintenance fees thereby completely negating human interaction for statement reconciliation. All the residents and facility management staff attended a 4 hour orientation where all the features and functionalities were explained in detail through various activities, presentations and interactive videos.
Implementation of TheHouseMonk brought in a lot of positive changes in the Accounting and finance department of the apartment society. The results are listed below:
Inference: Overall, The apartment management software implementation at Heritage Sankara has been a success as this has managed to save:
“Online payments for monthly society maintenance is one of the most useful features as as I’m not in the country for 6 months in a year. Post TheHouseMonk implementation I pay my maintenance with a click of a button from any corner of the globe”
– Mr. Aditya Ramasamy, Heritage Sankara resident and Merchant Sailor.
“First few days of every month I used to run around the apartment making sure to collect all dues and nowadays with a few steps I’m able to raise invoices to all the apartment at once and post that I just have to check the system to periodically to monitor the inflow of payments.”
– Shekar, Facility Manager Heritage Sankara apartment
No. 160, Robinson Road,
2nd Floor Property No. 379,HAL 2nd Stage, Indiranagar, 100 ft road Bengaluru, India - 560038